20 Sep A VIRTUAL PLATFORM IS USUALLY EQUIPPED WITH A WIDE RANGE OF OPTIONS THAT ARE SUPPOSED TO SPEED UP THE DEAL-MAKING PROCESS AND WILL MAKE THE LIFE OF DEAL PARTICIPANTS LESS COMPLICATED

Under the influence of never-ending technological innovations, ordinary ways of business development are being transformed. Not that long time ago those involved in business were expected to set up physical repositories to share some confidential information with their potential partners or they had to hand all the information from hands to hands during face-to-face negotiations. Though, with the emergence of virtual data rooms, a new way of information exchange appeared.

A virtual room is digital repository for digital copies of valuable corporate information and the entrance to the virtual platform may be opened for selected groups of users. Traditionally, virtual data rooms are equipped with a multi-sided security system. Hence, you do not need to expect any data leakage, misuse, unauthorized sharing, loss, destruction, etc. Protection is guaranteed by such options as regular backups, two-step user verification, dynamic watermarks, firewalls, data encryption, virus scanning and multiple other efficient tools inherent to sophisticated VDRs.

Together with military-level data safety, a virtual room is also famous for its instant accessibility: you are allowed to enter the room whenever it is convenient for you worldwide and keep on working even outside the office via your gadgets. It means that you have an opportunity to exchange documents with your transborder stakeholders in a few clicks and that the accomplishment of the deal is without any interruptions in progress: you are not obliged to take irritating business trips and to participate in face-to-face negotiations. In addition, when you use VDRs for making business you are allowed to discuss all the documents directly within the virtual repository with the help of Q&A section. >>>

Moreover, a virtual repository provides you with a fully equipped environment. The virtual repository is usually equipped with a variety options that accelerate and enhance the course of the deal. For example, you will not manage to miss advantages brought by advanced search features, filtering functions, in-document linking instruments, by integration with Microsoft Office software. All these tools give you an opportunity to navigate the platform easily, to fit the platform to your own deals, to investigate documents directly in a virtual platform. Hence, a room offers you the virtual place which is both suitable for communication with the stakeholders and for individual data storage.

When dealing with communication with your partners, you are not expected to be anxious about opening a few virtual data rooms for particular operations. The virtual repository lets you to sort users into permission groups and to exchange only selected information with particular groups. That is why, one virtual room is more than enough for concurrent execution of diverse transactions. Also, all the stakeholder can enter the room at the same time and not a single the projects is left behind due to the VDR being busy with the users working on the other deal.

Moreover, when using a virtual data room you remain updated about what happens in your virtual platform: activity tracking instrument registers all the actions that take place inside the room. Thus, whatever a user performs within the platform – browse, download, modify documents – it is registered and reflected in an audit report. The report gives you a chance to identify the most interested users, to keep an eye on what your employees do, etc.

Noticeable and beneficial characteristic of virtual repositories is that you can make your virtual platform consistent with the corporate identity by embedding logos in reports, emails, other files, by designing your virtual data room in certain colours, etc. Hence, by preparing a specially designed website, you make your platform reflect your firm on the Internet to all the partners internationally.

The peculiarities listed previously shed light on why virtual rooms are demanded in the market and why businessmen switch to the usage of virtual repositories. These online spaces can be adapted to your transactions’ demands and make the transaction be finished quickly and smoothly. Meanwhile, virtual data rooms keep on being not that expensive and you are sure that you are paying only for the options you demand in order to complete your goals. Therefore, there is no reason to ignore virtual rooms and to remain loyal to outdate ways of deal-making. Revolutionary nature of VDRs will bring you new possibilities and open new horizons!